Importing Financial Periods

You can import up to 8 years of monthly data into Fathom. This is a hard limit - if you have 8 years, you'll be prevented from updating new months without first removing earlier periods.

For best performance in Fathom, we recommend maintaining 5 years of monthly data.


Fathom supports a maximum of 60 active KPIs for any company/consolidated group. These KPIs can be selected from ‘Step 4 - KPIs’ of the company setup.

Active KPIs are ONLY used in the display for ‘KPI Summary’, ‘KPI Explorer’ and ‘Trend’ analysis tools. If you need more KPIs for use in the reports, you can create more than 60 and keep them ‘inactive’. Inactive KPIs can still be selected from variable selectors in other areas of Analysis and Reports in Fathom.

Currently, it is only possible to import a maximum of 200 non-financial KPIs from a single Google Sheet tab. However, you can have multiple tabs or Google Sheets connected to a company. The limit is only for importing non-financial data. It is possible to have more than 200 non-financial KPIs.

Chart of Accounts

You can import companies with up to 3000 accounts in your Chart of Accounts. Companies with Chart of Accounts that are larger than this aren't able to be imported into Fathom.

Account names are limited to 50 characters, including spaces. If the amount of characters in the account name exceeds 50, then the account name will be cut off past the 50 character limit.

Divisions (Classes, Locations, Tracking Categories)

When importing your financial data from your accounting system, you can also choose to include any divisions. This is helpful to filter your results even further.

You can import a maximum of:

  • 60 tracking options/categories (Xero)

  • 60 classes/locations (QuickBooks Online)

  • 20 jobs/categories (MYOB AccountRight Live and QuickBooks Desktop)

If you have more divisions than the above limits, you're still able to successfully import your company data into Fathom. When viewing your company results as a whole, the company results shown will be accurate. 

However, you will only be able to filter down to show specific results for the 60 (Xero/QuickBooks Online) or 20 (MYOB/QBD) divisions that you've selected for the company. Any data applied to divisions that haven't been imported will be shown as 'Unclassified'.

Note: It is not possible to import divisions from Excel into Fathom.

Consolidated Groups

You're able to create consolidated groups for up to 300 entities.

For multi-currency consolidated groups, the limit is 50. 

Please reach out to our team at Fathom support if you would like to consolidate larger groups:

Benchmark Groups

Fathom enables comparative reporting ('benchmarking') for up to 500 entities.


There are no limits on the number of users - you can invite and collaborate with as many users as you like within a Fathom account!

Forecast Date Range

The forecasting tool enables you to forecast out 3 financial years beyond the current financial year. The below image depicts a Jan-Dec financial year, but the same logic applies to other financial years.


It is currently possible to have up to 50 microforecasts in a Fathom forecast.

Forecast Drivers

As many as 500 drivers can be displayed in the Drivers Grid for a forecast. Up to 200 drivers at a time can be imported into the Drivers Grid via Excel.


There is no limit to the number of scenarios you can create in a forecast.

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