🎉 Beta feature: Fathom's integration with FreeAgent is in beta. You must turn on the beta feature to use it. If you have any questions, please contact our Support Team via the in-app messenger or support@fathomhq.com.

Add a FreeAgent company to Fathom

Fathom has a direct integration with FreeAgent that enables you to import your company's financial data. Budget data must be imported from Excel.

When you import a FreeAgent company into Fathom, your company’s Chart of Accounts will automatically be brought into Fathom. You can import a maximum of 3000 accounts.

Companies on a Portfolio plan can import up to 36 months of financial data while companies on a Fathom Pro plan can import up to 96 months (8 years) of financial data. Learn more about Fathom’s data limits from our ‘Fathom Limits’ article.

Who can import data from FreeAgent into Fathom?

Users with Level 7 or above user permissions in FreeAgent can import data into Fathom.

In Fathom, Admin-level users and users with the ‘Add a company’ Advanced User Permission can import companies into Fathom.

Import financials from FreeAgent

To add a company from FreeAgent into Fathom:

On the My Companies page, click Add or, if you’re importing your first company, click + Add a company.
Select Company.
Choose FreeAgent and click Continue.
Select the FreeAgent source: Accountants or Business Owners.
Choose to import onto a Fathom Pro or Portfolio plan and click Next

💡 Smart Tip: If you’re a triallist, we recommend choosing Fathom Pro so you can try out all of Fathom’s features during your trial. You can learn more about the plan options from our ‘Fathom Pro v Portfolio’ article.
Connect to FreeAgent. You’ll be asked to enter your FreeAgent credentials to authorise the connection.
1. Accountants: Select the company or companies you wish to import and click Import.
2. Business Owners: Ensure the company you wish to import is listed and click Done.
  1. If you want to import additional FreeAgent companies, you'll need to click '+Add another company' and enter your credentials for the other company.

Fathom will begin to import your financial data. Once completed, you can see your FreeAgent company or companies listed on the 'My Companies' screen in Fathom.

📝 Note: All initial imports from FreeAgent will default to the accrual accounting method. Companies on a Fathom Pro plan can switch the accounting method to cash basis in the Company Settings.

What's next?

After you’ve imported your financials into Fathom, the next steps depend on the plan type you chose when importing. You’ll find setup steps for both plan types in our ‘Getting Started with Fathom’ article.

Start Setup

Why does my corporate tax amount in Fathom not match FreeAgent?

FreeAgent calculates an estimated Corporation Tax accrual based on the net profit/loss for the period displayed in a report. Fathom does not perform this calculation, so Fathom figures do not include this calculated tax value. This is why you will see a discrepancy between FreeAgent and Fathom for the final figure on the Free Agent P&L and the Current Earnings on the Balance Sheet.

We are working with the FreeAgent team to find a suitable way to bring the calculation value into Fathom and align reporting figures between FreeAgent and Fathom.

See other discrepancies between FreeAgent and Fathom? Follow the checklist in this article.

Update your financial data from FreeAgent

Companies on Portfolio and Fathom Pro plans can trigger a manual update of their FreeAgent company at any time from the My Companies page.

Click the Three dots icon on the right side of the company's row.
From the dropdown menu, select Update.

💡 Smart Tip: You can also bulk update FreeAgent companies from the My Companies page, regardless of plan type.

Additional update options for Fathom Pro

Companies on a Fathom Pro plan can also trigger a manual update from the Company Settings and set up automatic updates. You can also import Month-to-Date data for FreeAgent companies on a Fathom Pro plan.

To access the Company Settings and trigger a manual update or set up automatic updates:

On the My Companies page, hover over the company and select the Cog/Gear icon.
1. If you have one company, the Cog/Gear icon will be just above the Forecasting block.
Select the Source Data option in the Company Settings.
Under Financials, click Update from FreeAgent.
To turn on automatic updates, check the ‘Automatically update every day’ checkbox just under the ‘Update from FreeAgent’ button.

Automatic updates will update your financials from FreeAgent once every 24 hours. You can still trigger a manual update at any time while automatic updates are on. Learn more from our ‘Automatic Updates’ article.

💡 Smart Tip: Your financials will default to update through the most recently completed calendar month. If you want month-to-date financials imported into Fathom, then you’ll need to select this using the ‘edit’ option that appears when you turn on automatic updates.

Learn more