Add a Xero company to Fathom
Fathom has a direct integration with Xero. When you import a Xero company into Fathom, your company’s Chart of Accounts will automatically be brought into Fathom. You can import a maximum of 3000 accounts.
Fathom imports the Standard P&L and Balance Sheet from Xero. If you’ve imported a Xero company onto a Fathom Pro plan, then you can customise the Chart of Accounts after the Profit & Loss and Balance Sheet have been imported into Fathom.
Companies on a Portfolio plan can import up to 36 months of financial data, while companies on a Fathom Pro plan can import up to 96 months (8 years) of financial data.
Learn more about Fathom’s data limits from our ‘Fathom Limits’ article.
Who can import data from Xero into Fathom?
Those with Advisor or Standard-level permissions in Xero can import data into Fathom.
In Fathom, Admin-level users and users with the ‘Add a company’ Advanced User Permission can import companies into Fathom.
Which versions of Xero does Fathom integrate with?
Fathom works with all Xero Business versions. Fathom integrates with all regionalised editions of Xero (i.e. NZ, AU, UK, US and Global).
Import your financials from Xero
To add a company from Xero to Fathom:
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Fathom will begin to import your financial data (Profit & Loss and Balance Sheet). Once completed, you can see your Xero company or companies listed on the 'My Companies' screen in Fathom.
📝 Note: All initial imports from Xero will default to the accrual accounting method. Companies on a Fathom Pro plan can switch the accounting method to cash basis.
What's next?
After you’ve imported your financials into Fathom, the next steps depend on the plan type you chose when importing. You’ll find setup steps for both plan types in our ‘Getting Started with Fathom’ article:
Update your financial data from Xero
You can manually update companies sourced from Xero at any time from the My Companies page.
To update a company:
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💡 Smart Tip: Updating multiple Xero companies? You can trigger a bulk update directly from the My Companies page.
Enable automatic daily updates
From the My Companies page, you can activate automatic daily updates for companies sourced from Xero.
To enable automatic updates:
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Automatic updates will update your financials from Xero once every 24 hours. You can still trigger a manual update at any time while automatic updates are on.
If a Xero company isn't accessed by any user in the Fathom organisation for 90 days or does not have a scheduled report, the Xero security token will expire, and the automatic update will not occur.
💡 Smart Tip: By default, your financials will update through the most recently completed calendar month. For companies on a Fathom Pro plan, you can choose to update results with month-to-date (MTD) financials. For a how-to guide, visit our Automatic Updates article.
Change the Xero company name in Fathom
For companies on a Fathom Pro plan, you can change the name of your Xero company in the Company Profile. The company name in Fathom does not need to match the name in Xero.
Learn more