This feature is included with Fathom Pro - the plan with access to all of Fathom's features. Companies on Portfolio can be upgraded to Fathom Pro at any time.

How a Consolidated Group’s Chart of Accounts is structured

Fathom merges accounts from underlying entities in the consolidated Chart of Accounts if the accounts have the same name and the same classification.

Account codes do not influence the merging or consolidation of accounts in the consolidated group. Fathom also does not automatically copy the structure of the consolidated Chart of Accounts from the underlying entities.

If the Charts of Accounts of the consolidated group and an underlying company are relatively similar, you can use the Copy Settings feature to copy over the Chart of Accounts structure from the company to the group.

A group’s Chart of Accounts structure, including any customisations you make, will be retained following any updates to the group’s data in the future.

💡Smart Tip: Any consolidated account consisting solely of archived accounts in the underlying entities will be an archived account in the consolidated group.

Edit the Consolidated Chart of Accounts

Within the Chart of Accounts section of consolidated group Settings, you can view and amend the group’s Chart of Accounts.

🎉 Beta feature: Does your group's Settings look different to this article? The updated Consolidated Group Settings are currently in beta. To enable this functionality, you must turn on the beta flag.

💡Smart Tip: If you need to change the terms used in the group's Chart of Accounts, you can change the group's terminology. You can create a custom terminology if you have specific industry, regional, or organisational reporting standards (e.g., nonprofit, GAAP, etc.). Please see our 'Custom Terminology' article to learn more.

Create Headings and Subheadings in a Consolidated Group

You can restructure a group’s Chart of Accounts by creating headings and subheadings.

These headings will aggregate the accounts under the heading and enable you to view a group’s financials at up to four levels of detail when using the Analysis, Reports, and Forecast tools.

💡Smart Tip: If you would like to consolidate accounts, but they have different names, you can group them with headings to view aggregated totals within financial statements.

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To create headings:

Select the ‘Add heading’ option, which appears to the right of the classification you would like to create a heading within.
Click on ‘new heading’ or the pencil icon to start typing, give the heading a name, and press ‘Enter’.
Hover over the accounts you would like to group within the heading, checking each checkbox that appears to the left of the account names.
Select the dotted grid icon to drag and drop the accounts underneath the new heading. Or click the ‘move to’ option at the top of the page and select the new heading from the drop-down menu.

Alternatively, you can start by checking the accounts you would like to group first and then select the ‘New heading’ option, which will appear at the top of the page.

💡Smart Tip: You can download a preview of the group’s financial statement to help you check your work. Click Options at the top of the page and select ‘Financial statements preview’ from the drop-down menu.

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To create subheadings:

Hover over a heading and select the ‘add heading’ option that appears to the right.
Overwrite the subheading’s name.
Follow the same method as listed above, in the 'add headings' instructions, to add accounts to the subheading.

Reorder a group’s Chart of Accounts

You can reorganise the order of a group’s accounts, as long as they remain within the same classification. Accounts can be reclassified within the Chart of Accounts of each underlying company.

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To reorder accounts:

Hover over an account name or heading and select the dotted grid icon
1. To move multiple lines at once, you can check the checkbox to the left of the name or heading
Drag and drop the account(s) into the desired location

Organise accounts by their account codes or alphabetically

Account codes will appear in a consolidated group if they are the same across every underlying company in the group.

Example: A company has an account named ‘Rent’, the account code is ‘3200’, another company has an account named ‘Rent’ with an account code of ‘3300’. They are both classified as a Fixed Expense.

Within the consolidated group’s Chart of Accounts, there is a single account named ‘Rent’.

The account code for this line remains blank as it is different in each underlying company.

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To reorder a group’s Chart of Accounts numerically by account code or alphabetically by name:

Click the ‘Reorder’ option at the top right of the group’s Chart of Accounts
From the drop-down menu:
1. Select ‘Alphabetical’ to sort accounts by their names in ascending or descending order
2. Select ‘Account codes’ to reorder accounts by account code numbers in ascending or descending order

📝 Note: Accounts will only be reordered within their classifications. To move accounts between classifications, you will need to reclassify them within the underlying companies.

Eliminations

You can make eliminations within the Chart of Accounts section of group Settings.

For more information, please see our article on eliminations in a consolidated group.

Next steps

Congratulations on setting up and organising your consolidated Chart of Accounts!

Any decisions you made in your Chart of Accounts in Fathom can be changed later if needed.

Finish setting up your consolidated group for analysis, reporting, and forecasting by choosing from one of the next steps below:

What you want to do:	Next step in the setup process:
Need to make some eliminations to balance your group or take into account intercompany transactions?	Make Eliminations in a Consolidation
Ready to configure Key Performance Indicator tracking for the group?	Consolidate KPIs
Happy with your chosen KPIs and ready to set targets for your consolidated group?	Set Targets in a Consolidation

Learn more

Customise a Consolidated Group's Chart of Accounts