When you create a consolidated group for the first time, you can create headings and group and order your accounts as required. This can be achieved in 'Step 3: Chart of Accounts' in your consolidated group Settings.
Fathom does not automatically copy the structure of the consolidated Chart of Accounts from the underlying entities. However, you can prompt Fathom to copy the Chart of Accounts from an underlying entity. As long as the Charts of Accounts are relatively similar for the consolidated group and the underlying company, you can use Fathom's 'Copy Settings' feature to copy over the Chart of Accounts structure. To learn more about copying settings from one company to another, please see this article.
Once you have created your structure, Fathom will retain it during updates to the group.
Reorder your accounts
To reorder your accounts, drag the account to a different location within the same classification.
❗ Note: You are unable to reclassify accounts in the consolidated group Settings. This can be done in the individual company Settings, in Step 3: Chart of Accounts. Please note that Fathom will only consolidate accounts that have the same name and classification.
Restructure your accounts
You can restructure your accounts by creating headings and subheadings. These headings will aggregate the accounts under the heading and allow you to view different levels of detail when using the analysis and reporting tools.
To create headings or subheadings, select the accounts you would like to include under the heading. An option to 'Create heading' will appear. This heading will be created underneath the main classification.
View our dedicated support article for more information on creating and using headings.
Any account that is formed solely from archived accounts in the underlying entities will appear as an archived account in the consolidated group.
Account Numbers & Codes
If account numbers (or codes) have been defined in the entities underpinning a consolidated group, then they will also appear in the consolidated group, but only if they are the same in every company.
Let’s take the example of one entity with an account named ‘Rent’ and an account number of ‘3200’ and another entity which has an account with the same name, ‘Rent’, but an account code of ‘3300’. Providing they are both classified as a fixed expense, the consolidated group will have a single line with the name ‘Rent’, but a blank account number. We were able to group these accounts, but we could not determine a unique account number.
The account numbers will appear next to the account name when you run the excel consolidation report.
In the 'Chart of Accounts' Settings screen you can configure eliminations. For more information please see our article on eliminations in a consolidated group.