Note: This article details how to import a QuickBooks Online Advanced company. If you have a non-Advanced QBO subscription, then please see our 'Importing from QuickBooks Online' article.

Accessing Fathom’s Smart Reporting with QBO Advanced

Fathom is included as part of a QuickBooks Online Advanced US subscription until August 1, 2022. Therefore, if you have a QuickBooks Online Advanced subscription, then you're able to connect your QBO Advanced company to Fathom at no additional charge.

Note: The QuickBooks Online Advanced offer is ending. Fathom will no longer be included as part of a QuickBooks Advanced subscription. For more details, see our FAQ article.

When you connect a QuickBooks Online Advanced company to Fathom, your company’s Chart of Accounts will automatically be brought into Fathom. You can import a maximum of 3000 accounts.

💡Pro Tip: Archived accounts are also imported, but only where they have data assigned to them historically. Archived accounts with no data will not be imported.

⚠️ Error Alert: Trying to connect to Fathom and receiving an error saying the company is not yet connected? Please see our 'This company is not yet connected' article.

Connecting to Fathom's Smart Reporting from QBO Advanced

Those with Master Admin or Company Admin roles in QuickBooks can establish a connection with Fathom following the steps below:

  1. Log in to QuickBooks Online Advanced

  2. From the left-side tool bar, select 'Reports'

  3. In the drop down menu that opens, select ‘Reports’ again.

  4. In the 'Smart Reporting' section, click to 'Get Started’.

    Note: If you do not see the 'Smart Reporting' option, then you likely have the accountant version of QBO Advanced or the Canadian version. Fathom is not included in the QBO Accountant or Canadian version of Advanced. In this case, you'll need to purchase Fathom separately and import your company into Fathom as a QBO company. Please see our 'Getting Started with Fathom' article for detailed instructions.

  5. Select 'Activate'

  6. If a drop down menu appears, choose the company from the drop down menu.

  7. Select the Fathom organization you want the company to live in.

    💡Pro Tip: QBO Advanced companies can be consolidated and benchmarked with other companies, including non-QBO Advanced companies. All companies must be added to the same Fathom organisation to be able to be consolidated. If you wish to create a consolidated or benchmark group in Fathom, make sure you add the QBO Advanced company to the Fathom organization that houses the other companies to be grouped.

  8. The company will now connect to Fathom.

Once the connection has gone through, you'll find yourself in the 'Analysis Tools' for your company. You can select 'Settings' in the top black bar to finish configuring your company's setup in Fathom.

⚠️ Error Alert: If you are receiving an error saying the company is not yet connected, please see the 'This company is not yet connected' article.

Updating your QuickBooks Online Advanced company in Fathom

You can update the financials of your QuickBooks Online Advanced company in Fathom in the company’s Settings.

  1. Go to ‘Step 1 - Update Data’ of the company’s Settings

  2. Your financials will default to update through the most recently completed calendar month. If you want month-to-date financials imported into Fathom, then you’ll need to select this using the ‘edit’ option next to the listing under the ‘Automatically update every day’ checkbox.

  3. In the ‘Financials’ section, select the grey ‘Update from QuickBooks Online’ button.

💡Pro Tip: If you have ‘automatic updates’ selected then your financials will automatically update in Fathom once every 24 hours. You can learn more about automatic updates from our ‘Automatic Updates’ article.

Next steps

Congratulations on connecting your QuickBooks Advanced company to Fathom! Continue with our 'Getting Started Workflow' to finish setting up your company for analysis, reporting, and forecasting. Choose from one of the next steps in the workflow:

What you want to do:

Next step in setup process:

Have classes or locations you want to analyse or report on?

Want to switch out the budget that was automatically imported?

Happy with the above and ready to begin setting up your Company Profile?

💡Pro Tip: If you want to consolidate several companies in Fathom, we recommend importing and completing the setup process for each company before creating a consolidated group.

Additional knowledge & common questions:

Did this answer your question?